Important message about the COVID-19 Coronavirus

In an effort to care for all of our personnel, families, and mission around the world, EMI has been taking a number of steps in response to the progress of COVID-19.

Location-specific Crisis Management Teams remain in place to monitor COVID developments, inform, and care for EMI personnel. Decisions about official EMI travel (including project travel) domestically and internationally are being made on a case-by-case basis by Office Directors in locations concerned. EMI’s worldwide offices remain in varying states of closure with personnel working remotely or from home.

We continue to actively monitor the situation and will respond to new information affecting our worldwide ministry and teams. We view the COVID-19 Coronavirus as an opportunity to live out the gospel and our faith in Jesus through the ministry of EMI.

Location:
EMI United States
Commitment: 
Minimum of 1 year
Compensation: 
This opportunity is a funded or full stipend-based position.
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About: 

PURPOSE: To carry out the ministry of EMI by performing administrative and office support activities for EMI such that it enables and serves the overall ministry of EMI

Qualifications: 

In addition to the typical EMI Staff prerequisites, candidates for this position must have:

Education and Experience

  • Associate’s or Bachelor’s degree
  • Minimum 1 year of experience in an office environment required

Knowledge, Skills, and Abilities

  • Experience working with standard office equipment such as computer, copier, fax, phones, software (including Word, Excel, PowerPoint, etc.)
  • Familiarity with QuickBooks a plus
Responsibilities: 

Finance Administration

  • Process all checks received by entering into Civi database, verifying against cash receipt spreadsheet prepared with others, assuring each check has been endorsed properly, and depositing to the bank account (via remote scanning or in-person).
  • Manage financial batches in the donor system, including verifications between iATS reports and cash receipt spreadsheets and batch report as required. 
  • Batch credit card donations and ACHEFT processed through iATS and prepare for import to Tenfold’s accounting system.
  • Create donor receipts on a timely basis (usually at least weekly) and mail to donors in a timely manner.
  • Edit receipt letter content as requested, complying with IRS requirements regarding donor acknowledgements.
  • Understand and take primary responsibility for maintaining EMI donor system, making changes as necessary to be most relevant for tracking and communication needs.
  • Maintain professional and timely communication with donors by telephone, email or in-person by answering questions, sending letters of acknowledgement, informing donors and other responsible staff when donation problems occur, and designate donations correctly.
  • Track project invoice schedule and keep updated for payments received.
  • Assist with bookkeeping tasks as needed.

Office Administration

  • Receptionist duties: answer general phone calls, direct visitors, manage front office contact relationships, order supplies, revise and edit documents, and other office duties.
  • Receive and sort incoming mail daily.
  • Oversee routine maintenance of office suite, including primary contact with cleaning service.
  • Assist with staff event planning (staff week, board meetings, staff special events/parties, etc.).
  • Assist Office Director in administrative duties as assigned.
  • Assist with budgeting and cost-control process by researching programs and costs for administrative related items including postage, and printing of letterhead, envelopes, receipts, etc.
  • Assist with various research projects and special projects.
  • Maintain office phone directory and emergency contacts.
  • Various other duties as assigned.