Location:
EMI United States
Commitment: 
Minimum of 1 year
Compensation: 
This opportunity is a funded or full stipend-based position.
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About: 

To carry out the ministry of EMI by performing administrative and office support activities for EMI such that it enables and serves the overall ministry of EMI

Qualifications: 

Education and Experience

  • Associate’s or Bachelor’s degree preferred
  • Minimum 1 year of experience in an office environment required
  • Experience working with standard office equipment such as computer, copier, fax, phones, software (including Word, Excel, PowerPoint, etc.)
Responsibilities: 

Office Administration (60%)

  • Receptionist duties: answer general phone calls, direct visitors, manage front office contact relationships, order supplies, revise and edit documents, and other office duties.
  • Attending to organization of mail room, closets, etc.
  • Receive and sort incoming mail daily.
  • Assist with staff event planning (staff week, board meetings, staff special events/parties, etc.).
  • Assist Office Director in administrative duties as assigned.
  • Assist with budgeting and cost-control process by researching programs and costs for administrative related items including postage, and printing of letterhead, envelopes, receipts, etc.
  • Assist with various research projects and special projects.
  • Maintain office phone directory and emergency contacts.
  • Various other duties as assigned.

Facility Management (15%)

  • Monitoring the safety and cleanliness of interior and exterior areas, such as offices, conference rooms, parking lots and outdoor spaces
  • Scheduling routine inspections and emergency repairs with outside vendors
  • Ensuring proper security measures for the workplace, including collaborating with security system vendors or a team of security professionals
  • Research, communicate, and implement all needed vendor services regarding the building & property of EMI
  • Ensuring all utility systems are inspected and in accordance with regulations
  • Preparing and filing reports with government and regulatory authorities including environmental permitting

Finance Assistant (10%)

  • Create donor receipts on a timely basis (usually at least weekly) and mail to donors in a timely manner.
  • Edit receipt letter content as requested, complying with IRS requirements regarding donor acknowledgements.
  • Understand and take primary responsibility for maintaining EMI donor system, making changes as necessary to be most relevant for tracking and communication needs.
  • Maintain professional and timely communication with donors by telephone, email or in-person by answering questions, sending letters of acknowledgement, informing donors and other responsible staff when donation problems occur, and designate donations correctly.
  • Assist with Bookkeeping duties as needed.